How to Take Meeting Notes Effectively
The First Art Newspaper on the Net    Established in 1996 Saturday, July 20, 2024

How to Take Meeting Notes Effectively

It has become the new normal to conduct online meetings using online conferencing tools like Google Meet. In business meetings, everything that your meeting participants say can have such important insights. Therefore, taking the notes out of it is very important to get the values of every meeting session.


But we could agree that note-taking is a really challenging endeavor in the workplace. Many people who are working remotely for the first time have been shocked by the importance of note-taking. Back in the days, this set of skills was undervalued. You might be one of the folks who have just realized the importance of meeting notes.


Taking better meeting notes can improve your communication and collaboration skills with others and create a significant impact for the company.


"I am not good at taking notes."


Well, so does everyone! It could be your job or not to rely on the information in the meeting room for others. Or, perhaps, you are the owner of the project and want to capture every detail of your meeting. If you consider hiring someone to transcribe, hold that thought for a few seconds.


Nowadays, there are a lot of productivity tools that you can use to help you improve your productivity without spending a lot of money. Automated transcription software has become more affordable nowadays. Notiv is one of the best note-taking google meet note taker , which we’d like to mention.


A brief overview of Notiv


Notiv is an AI-backed transcription app that allows users to automatically record and transcribe meetings in Google Meet and other compatible apps. With such sophisticated technology, this buddy can record everything in the meeting in the Google Meet app, as well as transcribe it in real time.


What does it mean?

Obviously, you can leave your pen and paper for good! With this automated transcription service, you no longer need to sacrifice your time and effort to jot down important messages on your own.


You can focus on your meeting and interact with the other meeting members while Notiv records all of the moments in the meeting on your behalf. Effective communication is the key to the success of the meeting session. You don’t want to sacrifice it because you are distracted by manual note-taking tasks.


The debates, decisions, and propositions taking place in the meetings can be recorded automatically so that you will not miss a single detail when you need to make the key choices.


How to take meeting notes with Notiv


Notiv has a plethora of features that will help you take effective meeting notes.Here are the strategies that you can use while using Notiv to record and capture your meetings.


Make sure to give updates to participants.

It is important to create the document in a public place so that your meeting participants can access the important information before the meeting.


Always prepare the notes so people can access them without any problem. In this case, you can rely on Notiv note-taking software. It is crucial to choose the right system so that the workflow will be smooth. Create a note document before the meeting to give a heads-up to your colleagues. In this case, Notiv can also help you.

Once you add the invite link to your calendar description, Notiv will detect the meeting. It will join the upcoming meeting session automatically. But before that, it can also work like your digital assistant. It will send the invitation links to your colleagues and give them reminders before the meeting.


Add the details of the meeting.


Your participants need to read the important information about the meeting. That includes the date, time, and place; the panelist names; the person in charge; the purpose of the meeting; as well as topics that will be discussed in the meeting. You can put all of this information into your Google or Microsoft Calendar. Once again, your participants will be able to read it, and Notiv can help you send out a daily digest to them.


The verbatim documentation


In the online Google Meet meeting session, it is important to know who wrote down and said the things. Hearing what is said is important. But as much as it is important, you need to know who was saying those ideas.


Normally, you would manually attach the speaker’s name to their statements. It can be exhausting to do it over and over again. But you don’t have to go beyond the miles because Notiv can help you do it.


The speaker’s name is automatically attached to the particular phrases and sentences. It is easily visible in the Notiv app's transcripts results.


In many meetings, the stakes could be high. And you will always need a transcription service that can record the meeting with great accuracy and precision, like Notiv.


Isolate the relevant insights.


When the meeting ends, there is an "after" that you need to think of. Think about the people who are going to need to read the information in the meeting transcripts. Those could be the no-show members, future readers, people with disabilities, or someone else who needs it.

Would your future self rather read this? I have a long verbatim transcript of everything that was said in


You could use your judgement to determine the key insights. But you don’t have to spend hours replaying the audio and video of the recordings again. Notiv will do it for you. Besides the recordings and transcriptions, it will also present the key points and executive summaries. You can save more time and effort by reviewing and revisiting the meeting results.


Sharing the notes


Notiv can help you quickly take useful meeting notes. Now, you can make sure that the relevant people can access these important notes.


You can share the notes with everyone who is relevant to the meeting. Those could be the ones who missed the particular meeting, your clients, or other people who might want to know the relevant information.


You can take it to the next level with Notiv.

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How to Take Meeting Notes Effectively

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