Companies of all sizes must simplify accounts payable (AP) practices in the digital age. Avidxchange, a prominent cloud-based AP automation provider, is attractive to many enterprises. Avidxchange lacks check printing features, which hinders it from meeting commercial needs. This article discusses how Avidxchange's inability to print checks hinders commercial use, highlighting the following points:
The Prevalence of Checks in B2B Transactions
Despite the swift growth of Automated Clearing House and virtual cards, the checks remain a common form of payment for B2B transactions. According to the Association for Payment Clearing Services survey, 'cheques' remain a key form of business-to-business payment in the US and Canada. There are a number of reasons that are making checks remain popular in both the US and Canada:
Vendor Preference
Smaller organizations and those in established industries like manufacturing and construction value checks' audit trail and control.
Security
For many organizations processing sensitive payments, checks may seem safer than electronic transfers.
Legacy Systems
Checks would be used for older ERP systems because they lack electronic payment functionalities.
Incomplete Automation with Manual Intervention
Without check printing, Avidxchange must manually handle check-based payments. Inefficiencies and human error enter the automation workflow. Automation replaces the requirement for organizations to print, mail, and create checks to vendors outside Avidxchange. So choosing the
check printing AvidXchange alternative is a nice idea here.
Avidxchange's value is AP automation. Since check printing is not available, most B2P transactions are manual. Inefficiencies disrupt automated workflow:
Disrupted Workflow
Avidxchange's automated approval process stops when a check is needed. Automation loses its time-saving benefits when someone must manually create the check, maybe re-entering platform data, print it, and mail it.
Human Error
Manual checks increase the risk of human error during data entry, which could delay or incorrectly pay.
Reduced Productivity
Accounts payable staff spend time generating and sending checks, which distracts them from exception monitoring and expenditure patterns.
Integration Challenges with Existing Systems
Avidxchange's inability to process check payments may cause vendor frustration and reluctance. Vendors who prefer checks may resist a new payment mechanism. This may damage relations and hinder business operations. Without check printing, Avidxchange can be hard to integrate with ERP systems. This may cause numerous issues:
Data Silos
Check payment data that is not properly integrated with the ERP system may cause data discrepancies that hinder payables visibility.
Customization
Businesses may need custom integrations or workarounds to accept check payments in Avidxchange, increasing deployment cost and time.
Maintenance
Removing check printing makes Avidxchange-ERP interface maintenance harder.
Increased Costs and Security Risks
Manually printing checks increases postage, paper, and printing costs. Manual check processing increases the risk of fraud and errors during distribution. Automation might remove check stock, toner cartridges, and mailing expenditures for companies. Check fraud and loss rise with physical check handling. Changed or stolen checks can be cashed fraudulently.
Conclusion
Avidxchange can automate many AP processes, however its lack of check printing features severely limits its business use. Due to frequent checks in business-to-business transactions, automated process interruptions, rising costs and security concerns, integration issues, and vendor dissatisfaction, this weakness exists. Avidxchange must prioritize check printing integration to be a complete AP automation solution for organizations. This would automate accounts payable regardless of supplier payment method. Avidxchange can address organizations' shifting financial needs and preserve its AP automation market leadership by offering a more comprehensive solution.
